Using the Newsletter Module: A Step-by-Step Guide for Administrators

The Newsletter Module enables administrators to send newsletters directly to parents, teachers, or specific user groups via email or SMS.

1. Access the Newsletter Module

1. Log into POGO Progress using your Administrator account.
2. From the main sidebar, click the Newsletter icon.
3. You’ll be directed to your school’s newsletter dashboard, showing any previous communications.

2. Create a New Newsletter

1. Click “Add+”
2. Enter a title for your newsletter (e.g. Autumn Term Updates).
3. Add the type of communication this is ie Weekly Newsletter
4. Schedule in when it should be sent
5. Use the File add button to include supporting documents such as:
   • PDFs (e.g. school timetables or reports)
   • Letters or notices
   • Learning resources
   • Attachments are automatically included in the email that recipients receive.

6. Click Select Recipients.

   You can target your message to:

   • All parents
   • A specific year group or class
   • Staff members
   • Custom groups (e.g. clubs, support groups, or committees)
   • Check the relevant boxes to define your audience.
7. In the Body, type or paste your content. You can format text, add bullet points, or embed links for parent engagement.
8. Click Publish

Track Delivery and Engagement

After sending:

• Review delivery statistics in the Broadcast Overview:
  • Sent / delivered / opened counts
  • SMS status (if used)
• You can also view a communication history log showing when and to whom each newsletter was sent.

Best Practices for Effective Newsletters

• Keep messages clear and concise.
• Include your school logo or branding for a professional look.
• Schedule regular newsletters (e.g. weekly or termly).
• Use the POGO parent portal to allow parents to view past newsletters anytime.
• Avoid sending multiple messages too close together to prevent email fatigue.